Drafting a Virtual Message
Format:
- Date
- Time
- Name of a person to whom the message is directed
- Body of the message
- Name of the writer / sender
Points to remember:
- While writing the body of the message, the following points have to be kept in mind.
- Only the most important details should be written.
- No new information should be added.
- Grammatically correct sentences should be used.
- Indirect or reported speech should be used.
- The message should be written in simple language and without any abbreviations.
- Check your message before you submit and send it.
- Be friendly and polite.
- Avoid pun/ambiguity/witticism, in short words that would create confusion or a chaotic situation.
-
Given below is a template for a message. Imagine you are working as a receptionist in a company and you are supposed to maintain the call record.
Complete the details given in the template for a particular message.
You receive a telephone call from your mother’s office when she is not at home. You have the following conversation with the speaker. But you have to go for your tuition class. So you leave a message for your mother. Write the message within 50 words using the information given below. Do not add any new information.
Ambuj : Hello!
Mr Rastogi : Hello! May I speak to Ms Dixit, please? I am Naresh Rastogi from the office.
Ambuj : Mom’s not at home right now.
Mr Rastogi : In that case can you give her a message? It is urgent. Please tell her that the meeting fixed for tomorrow has been rescheduled. Ask her to check her mail as soon as possible for the details. Please don’t forget to inform her.
Ambuj : Don’t worry. I will tell her as soon as she returns. 14 Feb 3:30 pm
Answer:
22 Jan. 2025
10.30 am
Mom
Mr Rastogi from the office called up to say that the meeting fixed for tomorrow has been rescheduled. He wants you to check your mail as soon as possible for the details. He said it was urgent.
Ambuj
(Draw a box to your answer)