Email Writing
What is an Email?
Electronic mail (also known as email or e-mail) is one of the most commonly used services on the Internet, allowing people to send messages to one or more recipients. Email was invented by Ray Tomlinson in 1972.
E-mail Basics:
Make sure that your emails stand out because of the content, and not because of sloppy mistakes, poor formatting, or casual language. Use a readable font in a 10 or 12 point size in your emails. Send job searchrelated emails from a professional email address – ideally, your email address should just include some combination of your first and last name or first initial and last name.
Here’s what to include when sending job search correspondence and the email message format you should use when you are sending employment related email messages.
Steps of Email Writing:
To:
Receivers mail id
Subject Line:
Don’t forget to include a clear Subject Line in your email.
Use the subject line to summarize why you are emailing. Some examples of strong subject lines:
- Application for Marketing Associate – Jane Smith
- Informational Interview Request
- Thank You – Marketing Associate Interview
- Referred by [Person’s Name] for [Informational Interview, Discuss XYZ, etc.]
Salutation:
Dear Mr. /Ms. Last Name or Dear Hiring Manager:
First Paragraph:
The first paragraph of your email should include information on why you are writing. Be clear and direct — if you are applying for a job, mention the job title. If you want an informational interview, state that in your opening sentences.
Middle Paragraph:
The next section of your email message should describe what you have to offer the employer or if you are writing to ask for help, what type of assistance you are seeking.
Keep it concise and flawless with relevant punctuation.
Final Paragraph:
Conclude your email by thanking the employer for considering you for the position or your connection for helping with your job search.
Email Signature
First Name, Last Name
Email address
